The practice of identifying and enabling specific content across the enterprise to be indexed, searched, and displayed to authorized users.
Content without access is worthless. Enterprise search is how your organization helps people seek the information they need from anywhere, in any format, from anywhere inside their company – in databases, document management systems, on paper, wherever. Getting the right information at the right time. Just because there are powerful search tools available does not mean that you should not organize your content.
If you are looking for a dictionary definition, search is the practice of identifying and enabling specific content across the enterprise to be indexed, searched, and displayed to authorized users.
Enterprise Search Work
Improved Decision Making
First, you will find that having access to all the data quickly and efficiently can help to improve a company’s decision-making process. Instead of taking ages to sift through the data, as they would have to do in the past, they are able to have fast access, which means they can make the right decision in less time.
Having an enterprise search solution in your company ensures that people are spending less time looking for information. In some cases, they could be saving around 30% of the time it would have taken them in the past, and this translates nicely into more productivity and less wasted time.
Better Customer Service
Quality search systems can offer some excellent benefits for the customers as well. First, consider the potential external use of a search system on your website. This will allow the customers to find information to commonly asked questions and problems quickly and easily, so they do not actually have to contact the company for support.
One of the worries that companies have when they are considering choosing an enterprise search tool is the cost of the system and of implementing it, not to mention the time it will take to train their employees. Even though the initial cost might seem high to some, a number of companies report that they are able to recoup the investment in about a year.
How it Works
Document capture converts a paper document into a digital replica of that document using PDF, JPEG, or TIFF file formats most often. The same software can also import and convert electronic files (Word, spreadsheets) as well. Data capture (sometimes call forms processing) extracts data from a business form.
In document management, Document Scanning and Digitization refers to the process of scanning paper documents and converting them to electronic documents, capturing important information and saving the document in a central repository for easy retrieval later.
he size and scope of your document scanning project are essential factors to consider. Do you have boxes full of records to be scanned or only a small handful of documents that need to be imaged? An excellent start to determining box count and estimating the cost to scan is by performing a file cabinet survey or drawer count.